As part of a centralised team, the Business Support Assistant will provide high level, comprehensive and confidential administrative assistance to support two board level directors and the wider senior management team.
Our aim is to provide a seamless, efficient, and paperless service to internal and external clients with service excellence at the heart of all that we do.
Some of the things you will be doing:
Maintain calendars, schedule, plan and organise logistics for meetings/events/conference calls
Prepare/review/summarise/proof-read/distribute presentations, agendas, reports, documents and correspondence
Travel and itinerary co-ordination, providing an end-to-end service
Act as the focal point between internal and external stakeholders and determine appropriate courses of action
Co-ordinate and partake in project-based work
Assist with reasonable tasks associated with the role, including working closely with and assisting other team members
Set up, attend and record action points for team meetings (management / all team) for directors
Assist with the completion of timesheets for directors
Process expenses for directors
Assist with financial and new business management information
Organise logistics for business development and client meetings
About You:
A positive, open, collaborative, “can do” attitude. Self-motivated and highly professional, with the ability to take on responsibility and proactively find solutions to suit all parties
Ability to work proactively, anticipating needs, managing workload independently with little supervision and achieving goals and deadlines
Experience in a similar role with exposure to supporting senior leadership
To maintain the highest standards of confidentiality and security
Monitoring your own performance against personal and development targets
Be adaptable and flexible in approach
Effective team player who is able to work well as a team and on their own
An understanding of and enthusiasm for supporting professional business development activities
Excellent systems knowledge to include experience working with CRM systems such as SalesForce and online fee proposal generation tools
