RECRUIT RIGHT LIMITED: PRIVACY POLICY
Recruit Right Limited is committed to preserving the privacy of our candidates and clients.
We have created this Privacy Policy as part of our Terms of Business to explain what information we collect, how it is collected, processed and how we may share it with relevant third parties.
1. Definitions
“We” refers to Recruit Right Limited, together with the company employees, directors, officers, affiliates, and subsidiaries.
“You” refers to you as the candidate or client registered with us in order to use our services.
“Information” refers to all the different forms of data with which you provide us and which we collect from you in the course of our duties in order to render you service.
Information We Collect: Clients
We collect limited personal information when working with our clients to find them candidates for their roles. This will usually be limited to contact details for our point(s) of contact within the client business such as name, telephone number(s) and email address(es). The focus of our discussions with clients is on the type of candidate, skillset, renumeration for a role, as opposed to requiring individual personal or sensitive personal information.
2. Information We Collect: Candidates
With the candidates registered with us looking for roles, we do have to collect a range of personal data, and at times sensitive personal data, in order to support them.
If you are a person looking to register with us then there is certain information that we will ask you to ordinarily provide when you register with us to use our services.
This information will include:
(a) Your Curriculum Vitae
(b) Information that we collect on our Registration Form, such as:
a) Personal Data – your first and family names, date of birth, address, email address, phone number(s), Social Security and Tax numbers, passport number and expiry date, date of arrival in Jersey, employment and housing status, nationality, emergency contact and source of enquiry
b) Health Checks – number of days’ sickness within last 12 months; ongoing medical conditions.
c) Pre-booked holidays
d) Criminal convictions, bankruptcy, fraud, or petty debts/county court judgements
e) Termination of employment – reasons for termination of previous employment or any previous disciplinary action
f) Educational & Professional Qualifications – details of qualifications gained and whether these are still ongoing; membership of professional bodies
g) Employer References – two, one of which should be most recent employer (for General Recruitment these are only taken up once a placement has been made and with consent of the individual).
(c) KYC documents
Our client employers also ask us to check certain other information, including documents confirming our candidates’ identities. We will ask to see copies of utility bills, driving licences/passports/birth certificates and certificates confirming professional qualifications. Whilst we will review these and make notes that they have been seen, we do not retain copies.
(d) Notes
We also keep notes of meetings or conversations that we have with you so that we have a clear record of your requirements and what you are looking for in future roles. On occasions these meeting notes may also contain personal or sensitive personal data, depending on the nature of the discussions.
3. How We Use Your Information
To create your profile and enter your data on our secure database after obtaining your consent.
To transfer your information to prospective employers by encrypted email in the event of a prospective job, after first obtaining your consent.
To send you updates and alerts and contact you about prospective jobs, after obtaining your consent.
If you no longer wish to receive our updates, you may contact us to unsubscribe in writing to [email protected]
4. How We Share and Disclose Your Personal Information
With prospective employers by encrypted email, after obtaining your consent.
In the event of merger with, or acquisition by, another business.
If and when we are required by law or a legal process to disclose that information, such as a valid court order or a valid subpoena.
If and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a valid government request.
To enforce our terms and conditions or to protect our operations or users.
5. Security
We, and our service providers, take stringent precautions – including administrative, technical and physical measures – to safeguard your personal information against loss, theft and misuse, as well as against unauthorised access, disclosure, alteration, and destruction.
We follow generally accepted industry standards to protect your information, both once we receive it and during onward transmission.
6. Correcting, Accessing, Updating and Deleting Information
If you wish to access the information which you have provided or obtain confirmation on the information being held about you, you may contact us by email or letter in order to request us to do this. We will respond to your request within 21 days. We may decline to process unreasonable requests or requests which are not otherwise required under the Data Protection (Jersey) Law 1998.
If you wish to delete the information which you have provided, you may contact us by email or letter in order to request us to do this. We will respond to your request immediately or within 21 days.
If you wish to modify or rectify any incorrect or incomplete information which you have provided on your curriculum vitae, you may contact us by email or telephone or letter in order to request us to do this. We will respond to your request within 21 days.
7. Retention of Information
We retain your personal information and data in our notes, your registration form and curriculum vitae referred to above for five years. This is so we can advise you on your ongoing career and because we often get approached by candidates we have previously placed, who then want this information for a future role. We do not retain KYC information.
8. Legitimate Interest
When finding or searching for a new candidate, either independently or on behalf of a client, through a publicly-available channel such as website, social media network or job board, this sourcing is deemed to constitute legitimate interest on behalf of the recruiter/client as a reasonable expectation of contact would exist. In such cases, the only data which would be processed prior to contact with the candidate is the profile, and no data is stored before contact has been made. If the candidate does not respond to the initial contact or specifically asks not to be contacted, then the profile is deleted.
On occasions, our clients may ask us to produce statistical data about the individuals who applied for particular roles, for example to monitor diversity. If we are asked to do this, such information will be collated in a statistical format and on an anonymous basis.
9. Website and Social Media
We maintain a website at Quints Design co, our website is www.recruitright.je
Cookies are used in our website. Cookies are small data files that are placed onto your computer’s hard drive or in your web browser memory when you visit a website. Almost every website uses cookies. Cookies help to make your experience of using a website better. For example, they can remember the information you have previously supplied to a website. What cookies do not do is store any confidential information about you personally. The cookies on our website allow us to track generic usage of our website – not your individual usage behavior. You can prevent or modify the use of cookies by websites you visit via the settings of your web browser software. However this may mean you will not have access to all the functions of our website if you do so.
We also use Google Analytics, a web-based analysis service provided by Google, that tracks and reports website traffic. This allows us to analyse the use of our website by you and continue to improve our services to you. Whenever someone visits a website that uses Google Analytics, Google tracks that visit via the user’s IP address to determine the user’s approximate geographic location. If you wish to prevent Google from collecting and processing data related to your use of our website, please download the user plug-in at https://tools.google.com/dlpag…
We also have Linked In/ Instagram / Facebook social media plug-ins on our website. These plug-ins are visible at the bottom of our website and are identifiable by button icons. If you click on these plug-ins, you will be taken directly to either Facebook/LinkedIn/Instagram in your browser, and we are not responsible for the information that is collected once you land on those pages.
10. Changes to the Privacy Policy
This privacy policy may be changed by us at any time. If we change this privacy policy in the future, we will set out these changes clearly so that you will always know what personal information we gather, the purposes for which it may be used and shared, and to whom we may disclose it.
